Friends Resources
From the Chapter Handbook that contains governance materials to trackers and fact sheets, sample documents and suggestions, this Resources page is intended to help PPFF chapters (and other volunteer organizations) manage their daily lives. Something missing? Get in touch with Pam Metzger from the Foundation and let us do our best to provide the tools that help you!
Chapter Handbook and Required Forms
The Handbook is your best resource for information on forming and managing the chapter. It contains the financial policies and processes you must follow. Forms referenced in the Handbook can be downloaded separately.
- 2017 Chapter Handbook
- Check Request Form
- Deposit Spreadsheet for Accounts (Friends Groups or Park/Forest Deposits)
Annual Report and Supporting Documents
Each December, the annual report required to be filed by each chapter can be found here in both Excel and pdf form. The Conflict of Interest and Disclosure Statements must be filed by each chapter board member every year in order for your board to be covered by directors and officers liability insurance and your Chapter to remain in good standing.
Helpful Forms
Use these forms to both help manage your Chapter’s affairs and to make completion of the annual report easier.
- Checklist For Sales Tax
- Hours Tracker (Excel) and (pdf)
- Volunteer Sign-In
- Professional In-Kind Services Provided
Deposit Tracker Materials
This spreadsheet looks complicated – no question! However, if you use it regularly when year-end reporting time arrives it will have done all the math you need for the financial pages of the annual report. Get in touch with Pam for a little lesson on making it work. It’s really magic!
- Deposit Tracker Spreadsheet
- Deposit Tracker How-To
- Sample Deposit
- Deposit Tracker Sample
- Deposit Tracker Summary Sample
Membership Program
Administrative Documents
Additional Policies and Language
Fact Sheets and Other How-Tos
- 5K Run/Walk
- Bark in the Park
- Car Shows
- Easter Egg Hunts
- Firewood Sales
- Halloween
- Barriers Checklist (Assessing for Accessibility)
- Needs Assessment (Assessing a Gateway Community)
Infographics
Volunteer Management
Training
- Fundraising With Chad Barger (Webinar)
Photo and Liability Release Forms
Helpful Materials
- Advocacy
- Advocacy (More Information)
- Board Development
- Community Relations
- DCNR Meeting Facilities
- Fundraising
- Media Relations
- Social Media
- Volunteer Management and Recruitment
Specifics for PPFF Chapters
Helpful Samples
Membership Materials
- Membership Spreadsheet
- Kings Gap Membership Form
- Kings Gap Renewal Card
- Kings Gap Renewal Letter
- Lyman Run Membership Brochure
- Lyman Run Membership Letter
- Pinchot Membership Letter
- Pinchot Membership Brochure
- Ridley Creek Membership Brochure
Sample Newsletters/Flyers
- Friends of Pinchot
- Individual Chapter Template (contact Pam for yours)
- Friends of Kings Gap events calendar
Sample Acknowledgements
- Acknowledgement Sample How-To
- Downloadable Acknowledgment Letter
- Downloadable Acknowledgment Letter (In Kind)
- Sample Letters to Members and Donors
- Fun, Personal Sample Letters
Post Chapter Retreat Notes
Tidbits from Marci
Tidbits from Marci 2017
Tidbits from Marci 2016
Tidbits from Marci 2015
